Final Rules (Amended 2022 09 19)_Rule 1 Corrected (1) - Flipbook - Page 72
RULE 16
RULE 16
PERSONNEL OPERATIONS
16.1 General: Pursuant to the Culver City Municipal Code establishing the position of Human Resources
Director, there shall be an established system of personnel operations, departmental or otherwise, to be
known as the Human Resources Department.
16.2
Human Resources Department: The Human Resources Director, or the person or agency to
whom these powers have been delegated, shall be the ex-officio administrative head of the Human
Resources Department. The Human Resources Department shall be provided with sufficient funds in
each annual municipal budget to carry out the human resources and Civil Service requirements of the City.
The Human Resources Director shall attend to the duties assigned to this position through the funds,
resources and facilities provided in the Human Resources Department.
16.3
Maintenance of Employee Records: Accurate and current records of all employees shall be
processed and maintained by the staff of the Human Resources Department, pursuant to the
requirements of State and Federal laws and the needs of the City. Such records shall be confidential
except as provided by law.
The staff of the Human Resources Department shall maintain such employee records as required by
local, State and Federal laws and City policies, provided that records are maintained which document
changes in the employment status of all employees.
16.4
Destruction of Records: No records shall be destroyed without prior approval of the
Commission, the City Attorney and the City Council. Destruction or storage of personnel records shall be
carried out pursuant to State laws and City Charter provisions relating to the destruction or storage of
official public documents.
16.5
Access to Records: The staff of the Human Resources Department, the City Manager, City
Attorney, Civil Service Commission and City Council shall have access to personnel records to the extent
such access is not restricted by law. An appointing authority shall have access to the records contained
in the personnel files of those employees whom they supervise. An employee shall have access to the
employee’s own personnel file.
16.6
Personnel Processes: The staff of the Human Resources Department, under the direction of
the Human Resources Director, shall provide the following services including, but not limited to:
a. Recruitment, testing and selection assistance;
b. Classification and compensation;
c.
Training and development;
d. Employee benefits administration;
e. Policy administration and interpretation;
f.
Employee and labor relations, e.g., negotiations and contract administration and
interpretation;
g. Coordination of employee benefits with Risk Management and Payroll;
h. Maintaining employment records of all City employees;
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