Final Rules (Amended 2022 09 19)_Rule 1 Corrected (1) - Flipbook - Page 58
RULE 12
12.5
Procedure: The grievance procedures consist of an Informal Grievance Process (informal
discussion with supervisor) and a Formal Written Grievance Process. All grievances shall be handled in
the following manner:
a.
Informal Grievance Process: Before filing a formal written grievance, the employee should
attempt to resolve the dispute by presenting the complaint to the employee’s supervisor and
discussing it with the supervisor to resolve the situation that gave rise to the complaint. The
Informal Grievance Process involves the following:
(1) Time Limits For Beginning the Informal Grievance Process: An employee with a
complaint shall present the case to his/her supervisor within thirty (30) calendar days
after the incident, or when the employee should have become aware of the incident,
giving rise to the complaint.
i.
Failure to present the complaint within the prescribed time limits may result in
the employee losing the right to present the complaint as part of the Informal
Grievance Process.
(2) Representation During Informal Grievance Process: The employee may request
the presence of a labor representative at the informal meeting between the employee
and the employee’s supervisor.
(3) Time Limits for Supervisor Decision: The supervisor shall attempt to settle the
matter, and shall inform the employee of the decision within five (5) working days
after meeting with the employee.
(4) Waiving Informal Grievance Process: The Employee may choose to waive the
Informal Grievance Process and file a Formal Written Grievance form.
b.
Formal Written Grievance Process: The Formal Written Grievance procedure shall consist
of four (4) progressive steps:
(1) Step One (Grievance to Supervisor): If the employee disagrees with the
supervisor’s decision that resulted from the Informal Grievance Process or, if employee
waived the Informal Grievance Process, the employee may begin the Formal Written
Grievance Process by completing and submitting a grievance form, available through
the Human Resources Department, to the employee’s supervisor.
i.
The completed Formal Written Grievance Form shall indicate what rule or
policy is involved (if known), what act or omission caused the grievance, and
what remedy the grievant is seeking.
ii.
The completed grievance form shall be submitted to the grievant’s supervisor
within ten (10) working days of receipt of the supervisor’s decision on the
Informal Grievance Process, except where the employee waived the Informal
Grievance Process.
In the event the employee waived the Informal Grievance Process, the
employee shall submit the completed grievance form as soon as the employee
became aware of the incident that gave rise to the grievance.
iii. The supervisor shall review the completed grievance form and evaluate any
new data or facts presented and provide the grievant with a written decision
within five (5) working days of receipt of the completed grievance form.
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