Final Rules (Amended 2022 09 19)_Rule 1 Corrected (1) - Flipbook - Page 17
RULE 2
RULE 2
CIVIL SERVICE COMMISSION
2.1
Definition and Function: The Civil Service Commission shall be a body of five (5) lay citizens,
none of whom shall hold any paid office or employment in the City Government, or hold any contract for
services to the City which could create a significant conflict with their duties as Commissioners and shall
be appointed by the City Council to serve for specified terms or at the discretion of the City Council. Their
principal function shall be to advise the City Council on all matters pertaining to the civil service system,
recommend adoption of amendments to the Civil Service Rules, and provide an appeals procedure for
classified employees.
2.2
Selection: Commissioners shall be selected by majority vote of the City Council.
2.3
Organization and Protocol: The Commission shall select a Chairperson for an annual term
beginning each July 1 or thereafter. Such shall be by majority vote of the Commission based on
nominations from the Commissioners. The Commission shall not conduct official business unless a
quorum (3 members) is present.
The Commission shall decide its own meeting procedure. The Chairperson shall be the presiding officer
and ceremonial representative, and may make and vote on each motion. The Commission shall set the
time, place, and frequency of regular meetings, and shall make such decision known to the Human
Resources Director.
2.4
Records: The Commission records shall consist of minutes of the Commission meetings and
such data as the Commission designates are matters of Commission record. Such records shall be
maintained for the Commission by the Human Resources Department staff. Commission minutes shall
not be confidential unless otherwise noted.
2.5
Assistance: The staff of the Human Resources Department shall provide such assistance to the
Commission as needed, and shall make such recommendations as deemed appropriate. The Human
Resources Director or the Director’s designated representative, unless excused by the Commission, shall
attend each meeting.
2.6
Confidentiality: Whenever a matter coming before the Commission involves the personal
conduct or affairs of an individual employee, it shall be treated as confidential, and every effort shall be
made by the Commission to avoid unnecessary revelation of the case or embarrassment to the individual
both in discussing the matter and in taking action with respect to the individual. The Commission may, if
discretion warrants, conduct closed meetings for such periods of time as may be necessary to discuss
such cases, pursuant to applicable State laws governing public meetings. All personnel records shall be
confidential except as provided by law.
2.7
Coordination: The Commission shall, at its discretion, provide for maximum coordination of all
deliberations with all principals involved by giving public notice of its meetings and hearings. Specifically,
it may invite the representatives of various employee groups, department heads and others to its meetings,
depending upon the nature of the discussions to be held.
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